Adhering to GDPR and other Privacy Regulations​

RedCloud partnered with a multinational technology company to help a newly formed division implement GDPR-compliant processes, ensuring secure, transparent, and standardized handling of personal data. The engagement focused on creating a robust privacy ecosystem, standardizing review processes, and enabling the division to confidently respond to regulatory audits.

Client Situation

Following the introduction of the EU General Data Protection Regulation (GDPR) in 2016, companies were required to implement comprehensive privacy standards across their operations. Our client, a team within a relatively new division, lacked a centralized compliance framework, making it difficult to consistently manage personal data and adhere to evolving privacy requirements.

Challenges included:

• Identifying and documenting all teams processing personal data.

• Understanding current data structures, storage practices, and operational methods.

• Establishing repeatable, auditable privacy processes across multiple functional areas.

Our Approach

RedCloud implemented a multi-phase approach to embed GDPR compliance into the division’s daily operations:

1. Holistic Division Mapping: Mapped the division’s ecosystem, identified all teams handling personal data, conducted focused interviews, and inventoried all systems.

2. V-Team Compliance Guidance: Created a virtual team to lead staff through step-by-step GDPR compliance processes, highlighting knowledge gaps and process inconsistencies.

3. Cross-Functional Collaboration: Partnered with legal, marketing, and engineering teams to ensure all processes reflected regulatory priorities and evolving requirements.

4. Privacy Management Software & Standardized Processes: Implemented centralized software to manage privacy cases, standardize review workflows, and maintain a transparent, auditable digital compliance process.

5. Forward-Looking Roadmap: Developed a predictive roadmap for leadership to prepare for future privacy regulations and changes in data governance.

Impact

RedCloud’s intervention resulted in measurable improvements in privacy management and regulatory readiness:

• Compliant, Process-Driven Reviews: The division moved from uncertain compliance understanding to structured, auditable privacy review processes.

• Centralized Privacy Management: Standardized workflows and software enabled consistent handling of all privacy cases.

• Regulatory Readiness: Transparent digital processes ensured the division was fully prepared for potential audits.

• Scalable Expertise: GDPR expertise developed in this engagement can now be leveraged across other divisions and shared within the broader industry.

• Future-Proofing: Leadership now has tools and processes to anticipate and implement future privacy and data governance requirements.

RedCloud’s partnership transformed the division into a well-organized, compliant ecosystem, providing confidence in GDPR adherence and a foundation for ongoing privacy excellence.

Looking to strengthen your organization’s privacy program and compliance processes?

Contact RedCloud’s Privacy Practice team today to learn how we can help you build scalable, auditable, and future-ready privacy solutions.